Most small tow companies keep books in three places that never agree: the dispatch software, the accounting app, and the bank. Duplicate entries pile up, transfers get counted as income, and nobody trusts the P&L.
At Athena Towing the bank feed is the single source of truth. Transactions flow in daily, get categorized by rules, and the card processor's gross sales, fees, and refunds are reconciled against the deposits that actually landed. It's why I could drop QuickBooks ($80 a month plus hours of reconciling) and my $300-a-month accountant.
At a glance
Every account connected
Checking, savings, and cards pulled in daily from the bank itself.
Auto-categorized
Rules you can read sort every transaction; the odd ones get flagged instead of guessed.
Reconciled
Card-processor sales, fees, and refunds matched to the deposits that hit the bank.
Guarded against double counting
Transfers, refunds, and dispatch-software exports are kept from inflating revenue.
What's included
- Bank and card accounts connected through a secure bank-data provider
- Daily transaction sync anchored to real bank balances
- Rule-based auto-categorization with exceptions flagged for you
- Card-processor reconciliation: gross, fees, refunds, payouts
- P&L, cash flow, and per-company views for every entity you own
- Plain-text books you own and can hand to your CPA
Running daily at Athena Towing, the owner's own tow company in Athens, Georgia.
Questions
Is this a replacement for my accountant?
Can it see my money move?
Other services
Phones & Texts
Your crew gets first ring; the AI answers what they miss, quotes from your rates, texts customers, and hands dispatch a clean ticket.
Towbook & Motor-Club Billing
Billing-portal data entry pre-filled for all the major motor clubs: dispatch matched to Towbook, deadhead miles calculated, a human checks and submits.
Payroll & Commissions
Every driver's commission calculated each week from your jobs, with your real pay rules, ready to approve.
Website & Google Ads
Ads synced with your dispatch software: every ad call traced to a job, true ROI after costs, and each job's profit sent back to Google, so it can bid on profit instead of phone calls.
Advisor Reports
Daily, weekly, and monthly briefs on every mile, dollar, customer, and ad group — like a CFO, COO, and CEO reading your numbers for you.