1 The system: running today at Athena Towing Phones & Texts Your crew gets first ring; the AI answers what they miss, quotes from your rates, texts customers, and hands dispatch a clean ticket. Towbook & Motor-Club Billing Billing-portal data entry pre-filled for all the major motor clubs: dispatch matched to Towbook, deadhead miles calculated, a human checks and submits. Payroll & Commissions Every driver's commission calculated each week from your jobs, with your real pay rules, ready to approve. Books, Bank & Reconciliation Bank accounts connected, transactions auto-categorized, card processor reconciled — books you can trust without QuickBooks. Website & Google Ads Ads synced with your dispatch software: every ad call traced to a job, true ROI after costs, and each job's profit sent back to Google, so it can bid on profit instead of phone calls. Advisor Reports Daily, weekly, and monthly briefs on every mile, dollar, customer, and ad group — like a CFO, COO, and CEO reading your numbers for you.
How many motor-club billing portals do you bill?
None 1–2 3–5 6 or more
2 Built to orderNot running at Athena Towing yet. We build these for your shop on request.
Your dispatch software, whatever it is Omadi, TOPS, Beacon, Autura, Dispatch Anywhere, or something homegrown. We connect through its API, or work its screens like a person would where there isn't one. Truck GPS & ELD Live truck locations from your GPS or ELD provider: closest-truck dispatch, automatic ETA texts, and a customer tracking link. Impound & storage Daily storage charges, lien-notice deadlines, owner letters, and release paperwork, tracked so nothing ages out. Repossession workflows Assignments pulled in from your forwarding platform, condition reports and personal-property inventories with photos, police notifications logged, and lender updates built from the job. Fleet maintenance & fuel Cost per mile for every truck, service reminders, and a forecast of maintenance and repair spend for the months ahead. Damage-claim defense Pre-hookup photos collected by text link and saved with the job, ready when a customer says you scratched it. More motor clubs & networks Any portal you bill, added one at a time and tested on your real jobs. Spanish-language phone AI The same phone and text assistant, answering in Spanish when the caller does. Commercial accounts & collections Statements, reminders, and aging for body shops, dealers, and fleet accounts that pay on terms. Driver scorecards Revenue per mile, response times, and gone-on-arrival rates per driver, for coaching and fair pay. Compliance reminders Licenses, insurance, DOT inspections, and permits tracked before they expire. Police rotation & municipal billing Rotation calls logged and billed to each agency's rules. Driver hiring & onboarding Applicants screened, license and insurance documents collected, and new drivers added to the roster, payroll, and call rotation in one pass. Lender & insurance packets P&L, cash flow, bank statements, and job history packaged on request, ready to send to a lender or your insurance agent. Multi-yard rollups One owner view across every location, with each yard's team seeing only its own.
3 Setup and connections Your own cloud server We set up a private server (VPS) in your name that runs the system around the clock. Office computer for self-hosted AI Set up a shop computer to run open-source AI models, memory, and dashboards. Connect your dispatch software Towbook today; other dispatch apps built to order. Connect bank and card accounts Bank feeds, card processor, and payroll provider. Phone numbers and text registration Your business lines moved to your own phone account, with carrier text registration. Website, Google Ads, and analytics Connect or rebuild your site, ad account, analytics, and Google Business Profile. Team chat and dashboards A private team chat and phone-login dashboards with access by role. Run it from your phone by voice Claude Code on your phone, connected to every tool and account. Training for your team Hands-on training for the owner, dispatchers, and billing.
4 About your shop
Dispatch software
Towbook Omadi TOPS Beacon Something else None / paper
In person or remote?
In person (recommended) Remote Either works
When do you want to start?
As soon as possible In the next 1–3 months Just exploring
Anything else? (optional)