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Motor-club billing automationThe billing portals, pre-filled
Motor-club billing is hours of copying the same job from Towbook into portal after portal. The system does the data entry. A person still checks it and has the final say, and the deadhead miles you drove finally get billed.
Every motor club has its own portal and its own rules. Bill only the loaded miles and you've given away the drive back, the deadhead, on every call. And someone has to sit there typing PO numbers, addresses, and mileage into each portal, one job at a time.
At Athena Towing, the system pulls each dispatch, matches it to the job in Towbook, calculates the en-route, loaded, and return-trip miles from the real addresses, checks every charge against that club's rules, and fills in the invoice across all the major motor-club billing portals. Return miles that have to be called in are worked out ahead of the call, and dispatches that arrive by email become Towbook calls on their own. Humans stay in the loop for oversight and exceptions. By my count it cut about 90% of the mind-numbing time we used to spend in billing portals.
At a glance
Data entry pre-filled
PO, vehicle, addresses, mileage, and charges filled in from Towbook. No retyping.
Deadhead miles billed
Return-trip mileage calculated from real addresses, so the drive back gets paid.
Humans in the loop
Your billing person reviews, approves, and handles the exceptions. The system does the typing.
Miles filled in at dispatch
En-route, loaded, and deadhead miles are filled in as the call happens, so invoices are ready to review instead of piling up at the end of the week.
What's included
- Invoices for all the major motor-club billing portals built from Towbook and submitted after review
- Return miles that must be called in, calculated ahead of the call
- Dispatch emails turned into Towbook calls, with en-route, loaded, and deadhead miles filled in
- Each club's charge rules checked before anything is sent
- Return-trip (deadhead) mileage from real addresses
- Daily and weekly billing digests so you see what went out
- Browser automation for portals that have no API
- Gone-on-arrival and edge cases flagged for a human
Running daily at Athena Towing, the owner's own tow company in Athens, Georgia.
Questions
Which motor clubs does it work with?
Does it submit invoices without anyone looking?
What about jobs that don't fit the pattern?
Does it need my portal logins?
Do I still need Towbook?
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